EVENTS COORDINATOR
JOB TITLE: Events Coordinator (Part-time, fixed term contract)
REPORTING TO: Volunteer Centre Manager
LOCATION OF POST: Roscommon Volunteer Centre, The Square, Roscommon
Town, County Roscommon, F**Apply on the website** DP**Apply on the
website**
OVERVIEW:
Roscommon Volunteer Centre (RVC) is an organisation that provides a
person-centred approach to supporting volunteers and volunteer
involving organisations in County Roscommon. The organisation strives
to expand the existing volunteering infrastructure by providing
numerous supports and services within our local communities. The core
services we provide are: matching individuals who would like to
volunteer with organisations that involve volunteers in their
activities, working with volunteer involving organisations and
supporting them in recruiting volunteers for their programme and
providing information, consultation, and volunteer management training
to them, implementing the Community Volunteers programme to support
festivals, parades and other once-off events to, and conducting Garda
Vetting for community groups.
Roscommon Volunteer Centre is a non-profit organisation funded by the
Department of Rural and Community Development and is part of a network
of twenty-nine volunteer centres nationwide which work closely with
the support of Volunteer Ireland.
ROLE:
The Events Coordinator role is new and will join RVC?s core team of
two staff members in organising activities. The Events Coordinator
will primarily be responsible for:
* Liaising with community groups that are planning once-off events
and supporting the groups at the event by managing volunteers and
ensuring the smooth rollout of activities;
* Conducting outreach meetings with community groups across
Roscommon and identifying ways in which volunteers can support those
groups, especially at once-off events, seasonal events, or activities
that span a few weeks;
* Identifying opportunities to roll out family volunteering in
association with voluntary groups;
* Identifying opportunities to include marginalised groups (e.g.,
people with disabilities or from new communities) to engage in
community development and volunteering;
* Supporting activities undertaken directly by Roscommon Volunteer
Centre throughout the year that promote or celebrate volunteering
(e.g., National Volunteering Week, Roscommon Volunteer Awards,
International Volunteer Day, Culture Night, etc.).
PURPOSE:
This position will focus on generating a greater number of volunteer
roles and opportunities in which people interested in volunteering can
participate. By providing an effective and efficient service to
volunteers, organisations, and the community at large, this position
will support the aims and objectives of Roscommon Volunteer Centre in
line with its work plan, policies, and ethos.
KEY AREAS OF WORK
There are several key areas of work that are focal points for this
role. They include:
DEVELOPMENT OF VOLUNTEERING ACTIVITIES
* To identify meaningful volunteer opportunities by closely working
with community groups and fostering a professional yet supportive
relationship with them;
* To recruit, train and manage volunteers for events and festivals
as part of the Roscommon Community Volunteers programme;
* To encourage people in County Roscommon to register and volunteer
for volunteer opportunities on I-VOL;
* To track communication with community groups and volunteers using
I-VOL, the national volunteering database. (I-VOL/Salesforce software
training will be provided.)
* To develop follow-up systems for evaluating the volunteer?s
experience and the community group?s satisfaction with RVC?s
supports;
* To support the Manager in providing direct information about
volunteering to schools, youth clubs, and other community
centres/spaces;
* To work with the Volunteer Engagement Officer in tracking
volunteer registrations, interest, logging hours, and running reports.
ORGANISATIONAL SUPPORT
* To communicate respectfully, honestly and effectively with
Roscommon Volunteer Centre staff and Board;
* To work with existing internal systems and procedures to enhance
the efficacy of the team;
* To guide and support volunteer involving organisations to assess
their volunteer needs and volunteer roles and assist with their
development;
* To contribute to the development and delivery of volunteer training
programmes to local organisations, especially in relation to the
Community Volunteers Programme;
* To project manage events and ensure that: o all necessary
agreements (statement of works, service level agreements, volunteer
role descriptions, etc.) are in place before the event takes place;
* statistics are logged against key performance indicators;
* monitoring and evaluation systematically takes place;
* feedback is gathered and fed back into existing systems to enhance
performance.
PROMOTION OF VOLUNTEERING AND ROSCOMMON VOLUNTEER CENTRE (RVC)
* To represent RVC in community events and meetings relevant to the
sector;
* To assist in the promotion of volunteering across the community by
contributing content to the RVC website, social media accounts,
contributing to newsletters, speaking on the radio or at events, etc.,
as directed by the Manager;
* To deliver Community Volunteer training to registered volunteers;
* To assist the Manager in the organisation and implementation of
public relations campaigns including volunteer events and initiatives.
OTHER DUTIES
* To carry out administrative duties as directed by the Manager;
* To liaise with other volunteer centres on the Community Volunteers
Programme and other network events;
* To assist the Manager in ensuring Volunteer Centre Quality
Standards are adhered to;
* To assist the Manager and the Board of Trustees to develop action
plans to successfully carry out the RVC's Strategic Plans;
* To gather metrics and track the efficacy of RVC?s work by
compiling data for the Board Report, Annual Report, and other
monitoring and evaluation tools;
* To carry out such other duties which do not change the nature of
the post, as may be determined by the Roscommon Volunteer Centre
Manager/Board of Trustees.
PERSON SPECIFICATION
ESSENTIAL CRITERIA
* Appropriate 3rd level qualification OR extensive relevant community
and voluntary sector experience;
* Minimum of 2 years in a similar role;
* Event management and/or project management experience;
* Experience working in the community sector, especially with
marginalised groups and also with voluntary groups;
* Full clean driving licence and use of own car.
ESSENTIAL SKILLS
* Strong IT literacy skills, including either proficiency in
Salesforce or similar package or a willingness to learn this software;
* Ability to handle and track a large volume of data and to see
activities through from start to finish by acting in an accurate and
methodical manner;
* Ability to network effectively with a variety of people and
organisations;
* Strong interpersonal skills with specific emphasis on relationship
building;
* Ability to prioritise and organise in a busy workplace
environment;
* Excellent communications skills, both written and verbal;
* Facilitation skills and training experience;
* Ability to work on own initiative;
* Ability to work as an active team member.
DESIRABLE CRITERIA
* Knowledge of the Community Volunteers programme;
* Experience of the community and voluntary sector including issues
relating to volunteering in Ireland;
* Familiarity with the public service system and local government in
Ireland;
* Commitment to the development of volunteering in County Roscommon;
* Experience of volunteering;
* Experience of public relations planning and delivery;
* Experience of websites and social media;
* Familiarity with Garda Vetting.
PERSONAL QUALITIES
* Willingness to work alongside volunteers and to embrace diversity
in all its forms;
* Friendliness and approachability;
* Flexibility with a willingness to travel and work outside normal
office hours;
* Enthusiasm, professionalism and drive;
* Tolerance and appreciation of the value of others;
* Appreciation of the value of Community Development.
HOURS OF WORK
This role has been developed to support the aims and objectives of the
Community Volunteers Programme which is being piloted by volunteer
centres across Ireland. The pilot programme, which is responsible for
supporting communities in rolling out local events, comes to an end in
December **Apply on the website**.
* **Apply on the website** hours per week Monday ? Friday
(excluding unpaid lunch break);
* Out of office hours and weekend work as required by: the needs of
community groups, opportunities arising to support volunteers and the
community, opportunities to promote RVC, the need to fulfil the
current workplan, and other needs of the job as required by the
Manager ;
* Fixed Term Contract to be issued from date of commencement to
**Apply on the website** December **Apply on the website**.
ANNUAL LEAVE
* Total of **Apply on the website** days (pro rata);
* Some annual leave to be reserved for shutdown during Christmas
season as decided by the Board of Trustees.
SALARY
Salary will be based on the experience and qualifications of the
successful candidate.
PROBATION
Probationary period applies.
SUBMITTING YOUR APPLICATION
CV and cover letter outlining your suitability for the position must
be submitted by email to **Apply on the website** clearly referencing
?Events Coordinator? in the subject line.
Applications submitted without a cover letter will NOT be considered.
Closing date and time for receipt of applications is 5 P.M., FRIDAY,
**APPLY ON THE WEBSITE** MARCH **APPLY ON THE WEBSITE**.
All queries relating to the post can be sent to **Apply on the
website**
For further information on Roscommon Volunteer Centre, visit
https://volunteerroscommon.ie
LATE APPLICATIONS WILL NOT BE CONSIDERED.
_This post is funded by Department of Rural and Community
Development._
We need : English (Good)
Type: Permanent
Payment:
Category: Others
